Accounting services across Kosovo

Accounting kept in order, with no surprises

For every business in Kosovo — from the sole proprietorship to the LLC (SH.P.K.) with staff on the payroll — well-kept accounting is the foundation of financial peace of mind. Fryti Audit takes on the entire accounting cycle: from recording invoices through to the annual financial statements, in line with Kosovo legislation and IFRS.

"Well kept" has a concrete meaning: every invoice recorded in the period it belongs to, the bank reconciled against the ledger, payroll calculated at the rates in force and every return filed ahead of the deadline. When all of that runs without interruption, year-end closing becomes routine and a TAK audit is met with documents on the table rather than explanations.

We work with clients across Kosovo — Peja, Pristina, Prizren, Gjakova, Ferizaj, Istog, Klina and Deçan — mostly online, through a shared folder. We meet at least once a month, so that the numbers are more than a report sent by email.

What the service covers

• Recording sales and purchase invoices and maintaining the accounting records
• Filing VAT returns through TAK's EDI system, by the 20th of the month
• Payroll, wage tax and pension contributions, filed by the 15th
• Withholding tax on rent and form WR, where you are the business tenant
• Profit tax instalments and the annual return — PD or CD, depending on the legal form
• Annual financial statements and reconciliations with the bank, suppliers and customers
• Fixed asset registers and depreciation
• A monthly report for management and correspondence with TAK on routine matters

What you actually receive each month

Recording invoices

Every incoming and outgoing invoice is recorded with its date, counterparty, amount, VAT rate and the relevant account. We check whether a purchase invoice genuinely carries the right to deduct and whether the rate applied is the correct one — the standard 18% or the reduced 8%. Invoices missing a mandatory element do not go into the ledger until they have been clarified with you, because an invalid invoice today becomes a disallowed deduction in tomorrow's tax audit.

Bank reconciliation

The bank statement is compared with the ledger transaction by transaction. That is how payments without an invoice, invoices paid twice, unidentified receipts and unrecorded charges come to the surface — before they become permanent in the annual financial statements.

Payroll

Gross pay is calculated, the employee's 5% pension contribution is withheld and the employer's 5% is added, while wage tax is calculated on the base remaining after the employee's contribution, at the monthly rates: 0% up to EUR 250, 8% on EUR 250–450 and 10% above EUR 450. You receive the completed payroll and the exact amounts to transfer. From 1 July 2026 the minimum wage is EUR 500 gross; on EUR 500 gross the net figure is EUR 456.50. Wages must be paid through a licensed financial institution, not in cash (Article 6 of Law 08/L-257). You can see the effect of a given salary for yourself in the salary calculator.

Filings: VAT, WM and CM

Returns are filed through EDI within the deadlines: wage tax and contributions on forms WM and CM by the 15th, VAT by the 20th. Before each filing we tell you the amount due, so that the payment is not forgotten once the return has gone in.

The monthly report

At the end of the month you receive a short overview: income, expenses, the result, the state of receivables and payables, and the liabilities coming due. This report is the reason accounting should not be seen merely as a legal obligation, but as a source of decisions.

How the month runs, step by step

1. Days 1–5 — you bring in or upload the previous month's documents; we run the completeness check and ask for whatever is missing.
2. Days 5–10 — invoices are recorded, the bank is reconciled, supplier and customer accounts are closed off.
3. By the 15th — payroll is calculated, WM and CM are filed along with the withholding on rent on form WR; you receive the amounts to pay.
4. By the 20th — the VAT ledgers are reconciled and the return is filed in EDI.
5. End of the month — the period is closed, the report goes out and we hold our short meeting.

Quarterly and annual deadlines we keep in our own calendar and flag to you in advance; the full set is in the tax deadline calendar.

Which documents to bring, and when

The earlier the documents arrive, the more time is left to clear up any uncertainty before the deadline. The basic list: sales and purchase invoices, bank statements for every account, cash receipts, new employment contracts and any change in pay, lease agreements, customs documents for imports and purchase invoices for fixed assets. The practical cut-off is the fifth day of the following month. The detailed list, broken down by type, is in the guide to the documents your accountant needs.

Simplified regime or taxation on actual income

This is the choice that costs small businesses the most when it is made wrongly, because the thresholds get confused with one another. There are three entirely different thresholds and each comes from a different law.

Under the simplified regime the tax is calculated on gross turnover, with no deduction for expenses: 3% for trade, transport and agriculture and 9% for services, crafts and the professions, subject to a minimum of EUR 37.50 per quarter. On a real basis the rate itself differs according to legal form: an LLC is taxed at 10% of taxable profit under the corporate income tax law, whereas a sole proprietorship is taxed under the personal income tax law, at progressive rates on taxable profit: 0% up to EUR 3,000, 8% on the EUR 3,000–5,400 band and 10% above EUR 5,400 per year. In both cases four advance instalments are paid, on 15 April, 15 July, 15 October and 15 January.

The EUR 30,000 VAT threshold has nothing to do with the income tax regime: a sole proprietorship may be required to register for VAT and at the same time remain below EUR 50,000 in turnover. VAT also carries a well-known trap — the obligation takes effect from the day the threshold is exceeded, not from the day registration is applied for (Article 7.1 of Law 05/L-037). Anyone who notices the breach late finds themselves holding invoices issued in the meantime without VAT, and the liability stays with them — see the guide on whether you need to register for VAT.

When switching voluntarily to the real basis is worth it

The simplified regime is cheap to administer, but it taxes turnover rather than profit — which penalises every business working on a narrow margin. Switching voluntarily is usually worthwhile when documented expenses account for the greater part of income, as in stock-based trade or construction; when you are investing in equipment you want to recognise through depreciation; when you have losses to carry forward; or when a bank or a donor requires full financial statements, which the simplified regime does not produce. Conversely, for services with no material costs, 9% on gross often works out more favourably than 10% on profit plus the cost of keeping full books. We run this calculation on your actual figures before you decide.

The annual return: PD or CD

The legal form determines the form used. Sole proprietorships file the annual return on form PD, and corporations on form CD. The deadline for both is 31 March. Preparing it is not simply a matter of adding up twelve months: it is preceded by the final reconciliations, stocktaking, depreciation and the adjustment of non-deductible expenses — the full sequence is set out in the guide to year-end closing.

When the books arrive in disorder from a previous accountant

A good share of our clients do not start from zero, but from a relationship that ended badly — with returns unfiled, with accounts that do not reconcile, or with no file handed over at all. We begin with an inventory of the position: which periods have been filed, what appears in your tax account at TAK, how far the ledger differs from the bank and which documents are missing. We then reconstruct the incomplete periods and prepare the corrections.

Here it is worth knowing something that often goes unsaid: voluntary disclosure made in time costs far less than a finding in an audit. Under Article 110 of Law 08/L-257, where a taxpayer self-declares before being notified of an audit, the penalties fall to 25%; after notification but before the audit begins, to 50%. As a separate mechanism, paying the tax and the interest in a single payment reduces the penalty to 30%. That is why the first step on taking over a disorderly file is to assess what needs to be self-declared, and how quickly.

Putting past periods right is one-off work and does not fall under the monthly fee; we price it separately and tell you before we begin, never once the work is done — what this costs for your business and which factors drive the fee we have set out openly on the page explaining how we price our work. If a TAK audit is also ahead of you, the practical preparation is in the guide to the tax audit.

Sectors where we have experience

Sector experience saves both time and mistakes. We work regularly with construction, where progress billings, long-term contracts and subcontractors call for careful treatment of revenue; with trade and import-export, where customs documentation, inventory and the cost of goods sold are the backbone of the accounts; with NGOs and donor-funded projects, where donor reporting runs in parallel with tax reporting; with services and HoReCa; with plant nurseries and fruit growing; and with stone quarrying.

Who this service is for

Sole proprietorships, LLCs, NGOs and mid-sized companies, whether newly established or with years of trading behind them. If you are only now setting up, see our business advisory as well; if all you need is tax planning, we offer tax advisory. When a business becomes subject to a review or an audit of its financial statements, we cover that too — with separate teams, as independence requires.