How we work: the process, remote working and the sectors we cover

Yes — we also work with businesses outside Pejë

The first question businesses from Prishtina, Ferizaj or Gjilan ask us is always the same: how does this work in practice when you are there and we are here? The short answer is that it works exactly as it does with a client whose office is five minutes away from us. We already have clients outside Pejë, and as an online accountant for the whole of Kosovo we handle around 90% of the work without anyone having to travel.

There is no need to come to the office to hand over invoices, and no need to post them either. For every client we open a shared folder — a shared document repository — where you place invoices and documents whenever it suits you, and we collect them from there. Nothing gets lost, you do not have to remember what you have sent us and what you have not, and every document stays archived in a single place, accessible to both sides.

Meetings do not disappear because of this. We meet at least once a month; how much more often depends on the attention your business requires — a construction company with several sites open needs closer contact than a services office with few transactions. The meeting can take place at our office in Zahaq, at your premises, or online.

The process step by step

1. The first meeting — we talk about your activity, the volume of paperwork, the number of employees, your VAT status and your current standing with TAK. If you are coming from another accountant, we also look at what has been left unfinished.
2. Opening the shared folder — we create the shared repository and, inside it, the subfolders by month and by document type: sales, purchases, bank, payroll, contracts. Access is given to you and to whoever on your side is responsible for uploading the documents.
3. Sending the documents — you upload invoices and documents during the month, as they come in. There is no need to collect them until the end; the more regularly they are placed there, the less pressure there is in the last days before the deadline.
4. Accounting processing — we record the invoices, reconcile them with the bank statements, check fiscal numbers and deductible VAT, and only come back to you about documents that are unclear or missing.
5. Monthly reporting — you receive a short overview of the month: sales, purchases, VAT payable or creditable, payroll cost and the result. No jargon and no tables nobody reads.
6. Filings and deadlines — we prepare and submit the returns through TAK's EDI system, and we tell you the amounts due before the deadline expires.
7. The periodic meeting — at least once a month we look together at where the business stands and what is coming next: investments, bank loans, new employees.

What you send us, and in what form

The list is the same for every client and we give it to you in writing from the outset, so there are no misunderstandings:

• Sales invoices and fiscal receipts for the period
• Purchase invoices from suppliers, including those for expenses
• Customs declarations (SAD) for imports, if you import
• Monthly bank statements for every account
• New employment contracts, salary changes and terminations
• Contracts with customers and suppliers that have a financial effect
• Cash register documents, if a cash register is kept

The format is not complicated: a clear scan or a photo from your phone is enough, as long as the date, the fiscal number, the amount and the VAT can be read; PDFs from your invoicing system are better still. You keep the physical originals, because the law requires the documentation to be held by the entity itself — we ask for them only when there is a real need, during an inspection for example.

We keep track of the deadlines

The most frequent complaint we hear from businesses that come to us is always the same: the previous accountant never got in touch and the deadlines passed. With us the calendar is the firm's responsibility, not the client's. We notify you before the deadline, not after it has expired.

• By the 15th — filing of payroll, wage tax and pension contributions (5% employee + 5% employer)
• By the 20th — filing and payment of VAT for the previous month
• 15 April, 15 July, 15 October, 15 January — quarterly corporate income tax instalments
• By 31 March — the annual tax return and the financial statements

You will also find the full calendar on the tax deadlines page, and the details of the monthly service under accounting.

If you are in Prishtina or anywhere else

Distance changes neither the quality of the work nor the price. If you are looking for an accountant for businesses in Prishtina or in any other city in Kosovo, the process is exactly the one described above. We start with a conversation in which you tell us how your work is organised today and what is not going well.